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Turn Hours of Payroll Prep into Minutes

12/31/2015

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In business, there’s often a love-hate relationship with payroll. As an employee, we all love the satisfaction earned on pay day. But as the business owner, supervisor or HR staff, you may be on the other side of that equation due to the tedious hours of preparation required for payroll. 

A big part of preparing payroll is accurately reporting employee hours worked. If you haven’t already, why not turn these hours of administration into mere minutes and take much of the pain out of payroll. The good news is that now, with automated timekeeping, there’s a much easier way!

Simplify the Process

More than likely, virtually every employee in your organization is impacted by the payroll process… every two weeks! It may be simply reviewing your time card, approving other's time cards, coordinating PTO or otherwise. Your staff spends hours collectively reviewing time cards, following up on missing punches and edits, validating hours and more. Perhaps you don't feel there is a problem... just yet... with this administrative circus. But in the meantime, may we suggest an easier way.  

Finally in life, there is a quick fix. It’s called automated timekeeping. Here’s a brief list of just four of ways automated timekeeping takes away pain before pay day. 

1. No more collecting, calculating and preparing time cards manually. Collecting precise in/out times can finally be smooth and automated each day. Employees no longer need to enter hours, remember or approximate punch times, and HR no longer has to fumble with paper time cards. It’s all done simply and automatically online.

2. Simplify time card approvals for supervisors and payroll staff - Reviewing, editing, and approving punches can now be done by all staff members in a few minutes online through a desktop or mobile device. Employees can easily enter notes right on their time card for supervisor corrections, and approving cards can be done in seconds by each approval layer. Getting back to work has never been easier.

3. Time Off Requests and PTO Accruals - Approve or disapprove? That is the question, but who has the time do the research for each request, especially during summer months? Now this juggling act can be automated online. What was once a disruptive and time-consuming process for employees and supervisors can all be requested, reviewed, approved and tracked conveniently online in minimal time.

4. No longer fax in, phone in, or email - We’re happy to help you get payroll submitted in whatever means it takes, but now the process can be much easier. Once approved by your staff, your time and labor data is ready to be conveniently imported for payroll processing online in a matter of seconds. 
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In conclusion, there is a far easier and less costly way to prepare payroll with automated timekeeping. Take hours or days off the process. There’s no time like the present to make a change. And your payroll staff will love you for it. 

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4 Ways to Reduce the Cost of Employee Labor

12/23/2015

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Employee Labor is Expensive! Here’s 4 Ways to Reduce the Cost

In most cases, employee wages are among the greatest expenses an employer faces each month. It makes good business sense then to consider how to minimize this expense, but employers are often unaware or perhaps feel too busy to even begin the discussion. Enter… automated timekeeping.

The good news for employers is that labor and payroll expenses can be reduced. In fact, there are many opportunities to gain control and cut costs without sacrificing production or value with a few essential tools. Automated timekeeping is perhaps the most important. Whether it’s eliminating hours of overpaid wages and unnecessary manual administration, employers can… and should… take steps to minimize their payroll costs.

Here are just 4 ways automated timekeeping reduces your labor expenses.

1. Eliminate Punch Rounding & Approximating - Doesn’t it make perfect sense to pay employees for their actual time worked… not a rounded best guess? When employees round or approximate their punch times, they round in their favor and employers end up overpaying for labor… by a lot!

The average employee records 4 punches per day including lunch punches. If they are rounding to the typical nearest 15 minute increment, then employees can round in their favor by as much as 7 minutes per punch. Do you know what 15-28 minutes per employee per day is costing you? In most cases, it's a shocking number. Don’t let this outdated practice cost you. The fix is simple. Pay employees to the minute with ease using automated timekeeping.

2. Put an End to Costly “Buddy Punching” & Time Theft - “I’m running late. Can you just clock me in?” Sound familiar? It happens all the time… and it costs employers dearly.

The American Payroll Association estimates that over 75% of employers experience loss associated with “buddy punching” both in wages and productivity. Other forms of time fraud and theft are rampant in companies that don’t offer an automated solution for employees, managers and payroll staff. If your process allows for this to occur, you have no one else to blame. Your staff is simply too busy to catch, chase or investigate each occurrence.

The fix is really quite simple. It’s automated timekeeping with biometrics. Today, an inexpensive plug-and-play biometric time clock can be easily set up to verify an employee at the clock. Do yourself and your frustrated staff a favor by curing time theft and buddy punching.

3. Minimize Payroll Mistakes & Human Error - Human error can be an immense expense for employers. The APA estimated human error in time card preparation to be between 1% and 8%. With a $500,000 annual payroll, even a 2% error rate represents $10,000 in erroneous wages.

Fixing mistakes also has its costs with administrative time, reprocessing fees, re-issuing checks and so forth, in addition to the frustration caused for all parties involved. Automate your tracking and time card preparation. Your payroll staff will love you for it.

4. Minimize Overtime Costs - Getting the job done for your clients is top priority, but are you managing and minimizing your overtime exposure?

With automated timekeeping and scheduling, perhaps it's something as simple as avoiding an extra 15 to 60 minutes of overtime per week, per employee, resulting from punch approximations. Why not track hours to the minute? If you’re not using an automated timekeeping solution, more than likely, you’re paying employees thousands in unnecessary overtime wages at time-and-a-half pay. 

In conclusion, automated timekeeping is a small but tremendous investment for employers! Believe it or not, there are many more ways to save! Start putting more of your hard-earned revenue back in the bank with automated timekeeping.
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Reduce payroll costs with automated timekeeping.

12/15/2015

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We Offer Automated Timekeeping

Employee labor is costly, and the administrative cost and time associated with employing your staff is also significant. At Associated Payroll Services, a major part of our mission is to lower your cost of doing business, simplify how you manage employees, and drastically better the employment experience for business owners, managers, employees, and the payroll staff!

Lower the Cost. Improve Performance.
With those priorities in mind, we’re very excited to offer a solution to our clients that effectively addresses each of these objectives, perhaps unlike any other service on the market. This service is “automated timekeeping.”

While you may already be familiar with traditional punch cards and concept of timekeeping, you are likely not aware of how today’s automated timekeeping technology offers a long list of tremendous benefits to employers that are vital to realizing business success. These include:
  1. Reducing your cost of employee labor each period.
  2. Cutting hours from the payroll administrative process.
  3. Minimizing your compliance risk as an employer.
  4. Simplifying how you schedule, approve and oversee employees.
  5. Maximizing employee accountability and productivity.

Automated Timekeeping is Vital for Employers
Labor is among the greatest expenses you have as an employer. Therefore, it is critical to manage this cost. What are you currently doing to address this?

Automated timekeeping, unlike any other labor-related tool, is one of the most effective ways to control and reduce this cost. While there are many services on the market that do a variety of helpful things for employers, timekeeping is vital for employers in managing costs and reaching optimal success.

We’re Here to Help
If you’re not yet using an automated solution, do yourself a favor and take a closer look at the many benefits of automated timekeeping! We’d love to help you learn more and lower your cost of doing business while simplifying how you manage employees. 

Phone: 952-445-8753 
Info@APSofMN.com
1275 Ramsey Street Ste 100
Shakopee MN 55379
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    APS is a full-service payroll provider. 

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  • Home
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    • Time Keeping >
      • Learn More
      • timekeeping-webinar-replay
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